You can create a Workshop Event by Navigating to the “Workshop Events” menu option then Select “Create Workshop Event” If your unfamiliar with the workshop creation process please see video and how-to walkthrough below:
- The following 7-minute video is a comprehensive walkthrough for creating a workshop event. If you prefer additional detail, please use the below step-by-step guide “How-to Guide: Workshop Event Creation/Request “. If you have additional questions, please check the other FAQs before reaching out to the team.
How-to Guide: Workshop Event Creation/Request
This is a How-To guide for event creation for the new Cisco Security Workshop platform. This process on average takes 10-15 minutes but once completed your workshop will be fully setup and available to you immediately.
How is this different from the previous process?
- This new platform is 100% automated so when you request an event (after clicking Save and Close) you will be notified of the event creation and can immediately start inviting your customers.
- Your customers will register in the same portal in which you requested the event, and you will be able to give them a unique URL for the invite.
- The best part of this new platform change is there is no longer the need for Enrollment Keys for your customer.
- In addition, you can see who has registered to your event within the platform.
- You can check them into the platform when they arrive to your event.
Who Can Proctor Workshop Events - Currently only Cisco employees can schedule a workshop event.
Prerequisites for Creating a Workshop Event:
- Which type of workshop are you going to run?
- Where will the event be located?
- What is the date and time of the event?
- How long do you want to leave the event registration open?
- How many seats are available for your event?
- Do you want a wait list and how many people do you want to allow on the wait list?
- Description of your event (Copy and Paste from - Short Description Templates).
- How many total hours will your event run?
- What is your GEO?
- What is the purpose of your event (sales, marketing, POV, etc.)?
- Who will be proctoring your event? This needs to be a certified proctor for the specific workshop you are scheduling.
Workshop Event Creation/Request Process [10-15 Minutes to Complete]
1. Click on "Workshop Events"
2. Click on "Create Workshop Event"
a. Note: This will take a few seconds to load
3. Click on “Basic Information” tab
a. Enter in the “Title”
i. Note: It is recommended that you use the name of the workshop and the location so that the event is unique, this will create a unique URL that can be sent out after the workshop is created.
b. Select the “Event Owners”
i. Note: Owners and Proctors can check people into the event, Owners do not have to be certified as a proctor, an event can have multiple owners. A certified Proctor is required to be listed.
c. Select the “Category”
i. Note: if you are running a workshop as a POV, please select POV and not the regular category
d. Select the “Location”
e. Select a “Event Date”
f. Choose a “Event Start Time” & “Event End Time”
i. Note: This setting does not give a student more or less time with the lab. Most courses allow the students to continue to login for the remainder of the week. The time and date are based on the attendee's current browser location so adjust accordingly. The End Time is used as the ending time of the calendar event that is created associated with this event.
g. Choose a “Event Location Timezone”
i. Note: Make sure that you choose the time zone where your event will be hosted
h. Enter the desired “Event Capacity”
i. Enter the desired “Waiting List Capacity”
i. Note: This should be above your Event Capacity number
j. Enter the “Event Password”
i. Note: Choose a password if you want this to be a private event
k. Enter in a “Short Description”
i. Note: You can get that from the description of workshop you are hosting. Course descriptions and pictures can be found here, or you can copy and paste from the short description templates menu. You can add text and images. You can make your description different from what the course currently has; it is up to you. In the future, we will automate the field, and you will no longer have to fill it out.
l. Select “CMS Content”
m. Select “Media”
n. Select “com_eventbooking”
o. Select a desired Image for your event
p. Select the “Insert Media” button
4. Select the “Extra Information” Tab
a. Enter in your projected “Workshop Length in Hours”
b. Select the “Geolocation”
c. Select the “Type of Event”
5. Select the “Workshop and Proctor Selection” tab
a. Select a “Workshop Selection”
i. Note: This will be the workshop you want to use for your event
b. Add users to the “Select Proctor”
i. Note: This will be the proctor for your workshop event, if you’re not the proctor verify with the person you have chosen before submitting the workshop even creation/request.
ii. Note: You can select multiple proctors by using ctrl-select (WIN) and cmd-select(MAC).
EVERY WORKSHOP EVENT IS REQUIRED TO HAVE A DESCRIPTION – COMPLETE THE BELOW STEP TO ADD A DESCRIPTION AND NAVIGATE TO SHORT DESCRIPTION TEMPLATES PAGE TO SEE THE TEMPLATES BEFORE MAKING A SELECTION
c. Select “Yes” within the “Event Owners Use Description Template” dropdown
i. Select “OK” to confirm that you are overwriting your previous description
ii. Select your desired template
6. Select the “Basic information” tab
a. Scroll Down to the “Short Description” section
i. Note: The template selected in the previous step will populate here
7. Select the “Sponsors” tab
a. Select the “Select Existing Sponsors” box
i. Note: This allows you to select the company or companies sponsoring the event, you should always select Cisco, but in the event that you have a partner also driving customers to an event then you can use their logo in addition Cisco.
b. Note: If the partnering company's information is not an option, you can add the partner by click the green plus in the bottom right next to "Website".
8. Click the “Save & Close”
UPDATE: You must now make sure you CHECK IN people to your event AFTER they have registered in order for them to enter the course.
For information on how to check in participants, visit FAQ How Do I Check-In Attendees to My Workshop Event?
